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2005 - Minutes of November 7, 14, 21, 28 Meetings

Board of Selectmen
Meeting Minutes
November 7, 2005

6:30 PM:        Open Meeting; Village School
Quorum present: Elizabeth DiGrigoli (ED), Curt Wilton (CW), Michael Kirchner (MK). Also present: Administrative Assistant (AA). No press present.

Board reviews and approves previous meeting minutes.
Board reviews and approves weekly warrants.

Board approves a building permit for L. Tonini, Maple Hill Rd.

AA informs the Board that a proposal for architectural services and project management for the Village School conversion from EDM is expected later this week.

AA informs the Board that this year's MassPike Tourism grant deadline is 12-21-05 and asks the Board to be thinking of what type of project they'd like to apply for. MK suggests downtown renovations, including sidewalks and period lighting.

7:00 PM:        Special Town Meeting is called to order. Town Clerk reads the Greeting. Moderator for the meeting is Joe Roy. A quorum is present.

        Joe reads the articles individually. Public comment is asked for on each article. Carol Kuller asks what is the value associated with Article #2. MK answers that acceptance of the Article would improve the accounting of firearms permits.

        All four articles are approved unanimously.

7:10 PM:        Special Town Meeting is adjourned.

7:15 PM:        ED reopens the Scenic Mt. Act Public Hearing originally opened on September 26, 2005 and turns the discussion over to John Masiero, co-chair of the Conservation Commission. Approximately 60 people are in attendance.
        
        John provides a review of the process to date and recaps the events of past public hearings held by the ConsCom. John also presents several map revisions showing effective elevations from 1,300' to 1,400'. Some versions include an impacted 15% slope area (shaded); others omit the slope area.

        A question and answer period follows; ConsCom members John Masiero, Chris Williams and Peter Negrini field the questions. In order, the following persons ask questions or offer comment:
        
        Joe Roy; Irene Skorput; Joel Hotchkiss; Sharon Vidal; Sheila Thunfors; David Bixby; Ogden Gigli; Sheila Thunfors; Mitch Greenwald; Harry Gallant; Louise Merlini; Ed Denham; Michael Kirchner; Carol Kuller; Peter Negrini; Michael Kirchner; David Bixby; Ogden Gigli; Joe Roy; Irene Skorput; Joel Hotchkiss; Curt Wilton; Mitch Greenwald; Mr. Springstube; Irene Skorput; Peter Negrini; Sheila Thunfors; Joe Roy; David Bixby; Chris Williams; Tom Ross; Carol Kuller; Mark Viola.

        MK reminds the audience that the Scenic Mt. Act is here. Town Meeting accepted the Act a year and a half ago and now it's a matter of coming up with the regulations and an acceptable map.

        Mitch Greenwald commends the ConsCom for all of their work in getting to this point.

8:45 PM:        ED makes a motion to continue the Public Hearing to a future, as yet to be determined date, in order to allow the ConsCom time to review their maps and regulations and to report back to the Selectmen. CW seconds the motion; vote taken, 3-0 in favor.

Other Items:    Matthew Kelly of Lee informs the Board that he plans to accept the position of full-time police officer. MK asks Mr. Kelly to complete his paperwork with the Chief and welcomes Mr. Kelly aboard.

        Board instructs AA to request a November staffing schedule from the Chief of Police.

        Board reviews a draft response to the FY 2004 audit management report. MK suggests a correction and Board approves the remainder which will be forwarded to the auditor and the FinCom.

8:55 PM:        There being no further business before the Board, ED makes a motion to adjourn the meeting. CW seconds the motion. Vote taken, 3-0 in favor.


Meeting Minutes approved by:


_______________________ ______________________  ________________________
Elizabeth DiGrigoli, Chair      Curt Wilton                     Michael Kirchner

Date: ____________




Board of Selectmen
Meeting Minutes
November 14, 2005

6:30 PM:        Open Meeting; Village School.
Quorum present: Elizabeth DiGrigoli (ED), Curt Wilton (CW), Michael Kirchner (MK). Also present: Administrative Assistant (AA). No press present.

Board reviews and approves previous meeting minutes.
Board reviews and approves weekly warrants.

Ogden Gigli inquires on the status of West Center Rd. paving project. When will the road shoulders be completed? The conditions are unsafe for vehicles.

Highway Supt. Curt Wilton responds that he had attempted to contact Ogden last week to give him an update but didn't connect. The shoulder work will be completed shortly. One of highway trucks being used for the project was being repaired and is now fixed.

Mr. Gigli then asks if anything can be done about dump trucks from construction sites muddying up the new pavement when leaving work sites. CW responds that most contractors are responsible about cleaning off their tires before entering Town roads but that he will speak to any offenders. MK suggests that the Town could investigate a process where a bond is required for new driveway construction. Then the Town could go after the bonding company if driveway problems impact Town roads.

Other Items:    CW notes that the Town did not suffer reimbursable damages under the MEMA Storm Relief Program from the October rain storms. Area towns did have damage but West Stockbridge roads and bridges were spared.

        CW gives the AA a corrected driveway permit to be included in the building permit application package.

        Board approves the FY 2007 budget request forms for distribution to Department Heads and others.

        MK asks that Departmental annual reports be limited to 1-2 pages this year.

        Board approves an Inventory List for distribution to Department Heads. The Town is required to keep an inventory list of all equipment with a value of $5,000 or greater to be GASB compliant.

        Board discusses a letter received from Planning Board Chair D. Bixby re: Certificates of Occupancy. Board approves a MEMO to the Building Inspector requesting an update on homes that should have a C of O and do not. MEMO will be CC's to Planning Board.

        Board reviews a proposal from EDM Engineers for services related to designing Town offices and Library at the Village School. The proposal is broken out into schematic design services, construction documents and project management.

        MK suggests that if the go ahead is given now, then EDM could have the schematic designs finished in time to go to Town meeting in January/February to seek funding for the whole project. EDM should be able to generate a project cost from completed schematics. MK adds that BHRSD is looking into its records to see if a previously done asbestos study for Village School can be found. If the report can be produced, then it would save the Town from commissioning a new one.

        Following further discussion, MK makes a motion to approve the EDM proposal with an initial expense of $19,800 for schematic designs. The total for all design services through construction is $110,900. But tonight's vote would limit the spending to the $19,800 amount (from Town Hall trust account). Further appropriation would be required for the balance of architectural services if the project continued to go forward. CW seconds the motion. Vote taken, 3-0. ED signs the proposal.

        MK suggests taking an inventory of all equipment located in the old Town Hall and the Village School. Time and money would be saved if it was known early on what furniture and equipment could be reused and what had to be purchased. Board agrees. A MEMO will be sent to Department Heads.

        BOS discusses putting 3-phase electric power into the Village School to update the current single phase. It will allow the emergency generator to become automatic in the event of power failure. Today, the generator has to be switched on manually. Also, 3-phase will likely be required if the ventilation system is modified in the building.

        Board has a discussion about annual liquor license renewals. It is noted that a licensed premises that has not be in active use for the past 12 months cannot be issued a renewal.

        MK asks AA to check with Tom Webb again at Berkshire Housing to get an update on the timeline requirements for the next round of Senior Center grant application.

7:45 PM:        Fire Chief Peter Skorput addresses the Board regarding the new fire inspection requirement for businesses with liquor licenses. Premises need to be inspected and a certificate issued before the liquor license renewal applications can be returned to the ABCC at the end of December. Inspection certificate forms have been provided to the Chief.
Chief Skorput notes that Engine #2 will be out of service for a week or so for repairs. Richmond VFD will be notified for backup.

Chief Skorput notes that there hasn't been any word yet on the status of the Department's grant application for a new vehicle.

Chief Skorput asks if all of the Selectmen are NIMS compliant. All Board members and AA have taken and passed the NIMS test and have received certificates.

8:00 PM:        There being no additional business to discuss, CW makes a motion to adjourn. MK seconds the motion. Vote taken, 3-0 in favor.


Meeting Minutes approved by:


_______________________ _______________________ ________________________
Elizabeth DiGrigoli, Chair      Curt Wilton                     Michael Kirchner

Date: ________




Board of Selectmen
Meeting Minutes
November 21, 2005

6:30 PM:        Open Meeting
Quorum present: Elizabeth DiGrigoli (ED), Curt Wilton (CW), Michael Kirchner (MK). Also present: Administrative Assistant (AA). No press present.

Board reviews and approves previous meeting minutes.

Board reviews and approves weekly warrants. Board notes 3 line items that appear to have incorrect balances (tax collector expenses, town hall trust and arts lottery council). Town Accountant will be instructed to review and make corrections if warranted.

Other Items:    New police officer Matt Kelly drops of a medical clearance report from his physician. Copy to be given to Chief of Police.

        ED instructs AA to get an update from the Town Treasurer on the status of land court action on the Hill property.

        Board discusses annual liquor license renewal process and timeline. CW will contact Sportsmen's Club management and let them know that the Board needs their Change of Manager paperwork to be submitted before their license can be renewed. Shaker Mill Tavern will be asked for an update on their future plans for utilizing their current license.

        Board agrees to the meeting dates as provided by EDM for review of schematic plans for conversion of Village School to Town Offices and Library.

        Board reviews timeline, as provided by Berkshire Housing, for all of the necessary steps leading up to a grant application submittal for a Senior Center and agrees that it can be met. Board instructs AA to continue with the process. A note will be sent to the Senior Center Advisory Committee providing an update. Board notes that a Special Town Meeting will need to be called sometime in January to seek an appropriation for design services.

        AA notes that DOR will be in Town Hall next Wednesday to assist in setting the FY 2006 tax rate.

        Board instructs AA to get a MEMO to the FinCom re: an update on the FY 2007 budget timeline, process, potential joint meeting dates, etc. Selectmen will begin deliberating budget submittals and coordinate activities with the FinCom.

        Board reviews the recommendation received from the Town Hall Study Committee for a professional building inspection by William Stephens for an estimated price of $800. Board accepts the recommendation and will contact Mr. Stephens and get him started and inform the Committee of same.

        AA to attend two meetings on 12-1 as representative of Board. 1st is in Gt. Barrington at 4:00 regarding a renewable energy grant and the 2nd is in Lee @7:00 with Berkshire Regional Planning.

        CW offers 3 driveway permits for the Board to review. Following a discussion and with the recommendation of the Highway Supt. the Board approves the applications.

8:30 PM:        There being no additional business to discuss, ED makes a motion to adjourn the meeting. MK seconds the motion. Vote taken, 3-0 in favor.

Meeting minutes approved by:


______________________  _______________________ ________________________
Elizabeth DiGrigoli, Chair      Curt Wilton                     Michael Kirchner

Date: _______________






Board of Selectmen
Meeting Minutes
November 28, 2005

6:30 PM:        Open Meeting; Village School
Quorum present: Elizabeth DiGrigoli (ED), Curt Wilton (CW), Michael Kirchner (MK). Also present: Administrative Assistant (AA). No press present.

Board reviews and approves previous meeting minutes.
Board reviews and approves weekly warrants.

"       Board signs emergency alarm permit for Singer.

"       Board signs liquor license transfer for P. J. Hunt; Williams River Store.

"       Board will pass along request from Ann Roy to Bob Powell (Parks and Rec) to use a classroom for a meeting on 12/11.

"       Board approves a MEMO to Parks and Recreation requesting periodic schedules of use for the school and gym.

"       Board approves request from Berkshire Country Day School to use Village School gym weekdays from 2:30 - 4:30 for b-ball practice for the month of December.

"       Board gives a MEMO to FinCom Chair Carol Kuller re: working together during the upcoming FY 2007 budget season. Carol passes out minutes from the recent FinCom meeting. Board and Carol discuss highlights of those minutes. All agree to work together to address budget issues in a cooperative and timely manner.

"       Carol Kuller asks if the annual $1,000 appropriation to the Arts Lottery Council can be moved over to the FY '06 Arts Lottery account. AA to facilitate.

"       Carol Kuller notes that accommodations are being made on the stage area of Town Hall to fit in both the Board of Health and Cable TV workspaces. Carol asks the Board to look into PEG fees that may or may not be due to the Town. Other communities receive substantial annual fees from their cable provider for local access TV.

"       AA informs the Board that the Shaker Mill Tavern will be renewing their liquor license for 2006. ED asks if the Board of Health has done an inspection recently on the food service areas of the Shaker Mill. AA will ask the Health Inspector.

"       Board reviews a MEMO from Town Treasurer Bruce Turner giving an update on the taking of the Hill property, State Line Road. The Town's counsel in the taking is seeking a waiver from Land Court which will speed up the taking process.

"       Board reviews a timeline for the Senior Center RFQ and designer selection process. RFQ's will be available in 1 week.

"       AA informs the Board that professional inspection services have been contracted for the Town Hall, per Town Hall Study Committee.

"       Board discusses December meeting schedule. Board will not meet the week of 12/26 and will meet on 1/4 not 1/2.

"       Board reviews a MEMO updating activities at the Berkshire Truck Plaza. According to the trustee for the property, another 1 ½ to 2 years of environmental remediation and testing will be necessary before DEP can be satisfied that the property is clean.

"       Board requests a December police staffing schedule from Chief Cooper.

8:00 PM:        There being no additional business to discuss, ED makes a motion to adjourn. CW seconds the motion. Vote taken, 3-0 in favor.


Minutes approved by:


_______________________ _______________________ _______________________
Elizabeth DiGrigoli, Chair      Curt Wilton                     Michael Kirchner

Date: __________






 
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