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2006 - Minutes of April 5, 10, 17, 24 Meetings
Board of Selectmen
Meeting Minutes
April 5, 2006

5:30 PM:        Open Meeting; Village School, State Line Road.
Quorum present: Elizabeth DiGrigoli (ED), Curt Wilton (CW), Michael Kirchner (MK). Also present: Administrative Assistant (AA). No press present.

Tim Eagles (EDM) and Jim Byrne (CMS) representing the architect and project manager for the Village School conversion project discuss the budget estimates for the project. The Board wishes to publish an accurate project cost estimate to include in the Annual Town Report which goes to the printer in 2 days.

Missing items from the current cost estimate are the engineering for a sewer line to the street, communications and furniture and finishes. These items will be nailed down in the next few days.

MK suggests that an informational meeting be held prior to the Annual Town Meeting to present the plans and costs to as many people who wish to attend. Perhaps some questions could be answered before the meeting. Board agrees and sets a date of April 17 at 5:30 PM for an informational meeting. The architect and project manager will attend that meeting.

6:30 PM:        There being no further business, CW makes a motion to adjourn the meeting. MK seconds the motion. Vote taken, 3-0 in favor.


Meeting minutes approved by:


_______________________ ______________________  ______________________
Elizabeth DiGrigoli, Chair      Curt Wilton                     Michael Kirchner

Date: ___________




Board of Selectmen
Meeting Minutes
April 10, 2006

6:30 PM:        Open Meeting
Quorum present: Elizabeth DiGrigoli (ED), Curt Wilton (CW), Michael Kirchner (MK). Also present: Administrative Assistant (AA). No press present.

                Board review and approves previous meeting minutes.
                Board reviews and approves weekly warrants.

7:00 PM:        Historic Commission members Bob Salerno, Christian Goodwillie, Pat Soldati ask the Board if they would support an application process to place the old Town Hall on the Commonwealth's list of Historic Places.

Christian explains that acceptance would not change ownership or control of the property - both would stay with the Town. Christian distributes a fact sheet on the process as published by the State.

The application to the State would come from the Town's Historic Commission. The Commission is requesting $1,250 in Town funds to hire someone to write the application. It is suggested that the funds could be appropriated from the Old Town Hall Study funds. Board points out that it would be a reach to use those study funds to hire a grant writer for a different purpose. Commission agrees. Funding to hire a grant writer will be looked for elsewhere.

MK makes a motion to support the Historic Commission and their application. ED seconds the motion. Vote taken, 3-0 in favor.

Board thanks the Commission for their efforts.

Other Items:    Ralph La Cassio of State Line Road reports that the Hill House needs to be secured again by the Board of Health. People have been witnessed gaining entrance. He also asks for an update on the Land Court status. Board reports that Town Counsel Scully called last week to report that he has called the Land Court every day for the past 2 weeks and no one has been able to give him a status update. He pledged to keep calling every day until he gets an answer. He is getting nearly as frustrated as the neighbors and the Town. He points out that Land Court works at their own pace which is slower than a two-legged turtle.

AA reports that estimates have been solicited from qualified contractors for the removal of the Hill House once Land Court grants approval. It will be the Town's expense to remove the house. In these cases, the remaining land is sometimes auctioned off to recover demolition expenses. It would be up to the Selectmen.

CW asks that a follow-up letter be sent to the COA explaining the status and explanation behind the Senior Center grant. The COA chair has been called but a formal letter would be a good idea.

MK asks that a letter be sent to Chief Cooper reiterating an earlier request for the Chief to contact the Board to discuss his upcoming appointment and contract expiration/negotiation.

7:50 PM:        There being no further business, ED makes a motion to adjourn the meeting. CW seconds the motion. Vote taken, 3-0 in favor.


Meeting Minutes approved by:


_______________________ _______________________ _______________________
Elizabeth DiGrigoli, Chair      Curt Wilton                     Michael Kirchner

Date: ____________




Board of Selectmen
Meeting Minutes
April 17, 2006

5:30 PM:        Open Meeting
Quorum present: Elizabeth DiGrigoli (ED), Curt Wilton (CW), Michael Kirchner (MK). Also present: Administrative Assistant (AA). Derek Gentile, Berkshire Eagle is present.

Board hosts an informational meeting to discuss the planned renovation of the Village School to Town Offices and Library. Approximately 40 people are present to hear the presentation and ask questions.

Mike Kirchner gives an overview of the project and the history of past events leading up to the present proposal. MK then turns the presentation over to Tim Eagles of EDM, the architect for the project. Also present for the discussion is the Project Manager from CMS, the Town's owner agent for the project.

Tim, with the aid of cost estimate handouts and large renderings of the project with floor plans, explains the renovation/conversion project.

Tim answers general questions about fixtures and finishes and explains that what is being proposed is a bare bones project with basic utilitarian finishes and treatments.

Joe Roy asks if the old Town Hall will become vacant once the move is made. The answer is yes. What becomes of the old Town Hall is a separate discussion and a Committee has been charged with developing options on its eventual use. The Selectmen are anxiously awaiting a report from that Committee.

Carter White notes that the presentation has been well prepared and comprehensive. All of his questions were answered.

Those in the audience break into smaller groups and review the plans and ask questions directly to the Project Manager and Architect.

7:00 PM:        There being no additional business to discuss, CW makes a motion to adjourn the meeting. MK seconds the motion. Vote taken, 3-0 in favor.


Minutes approved by:


______________________  ______________________  ______________________
Elizabeth DiGrigoli, Chair      Curt Wilton                     Michael Kirchner

Date: ___________




Board of Selectmen
Meeting Minutes
April 24, 2006

6:30 PM:        Open Meeting
Quorum present: Elizabeth DiGrigoli (ED), Curt Wilton (CW), Michael Kirchner (MK). Also present: Administrative Assistant (AA). No press present.

Board reviews and approves prior meeting minutes.

Board reviews and approves weekly warrants with the exception of a question on a bill from Clark and Green for Senior Center architectural services. Board wants to make sure that Clark and Green will alter their drawings and specifications for no additional fee beyond the original contract. Clark and Green was given instructions to design a project within the limits of the grant award. The project estimate came in considerably higher that the allowed award.

7:00 PM:        Board reviews Annual Town Meeting warrant and divides up articles and topics among Board members for discussion and answers at the meeting.

Other Items:    Board will send a letter to Carter White acknowledging his 27 years on the Board of Directors at Richmond West Stockbridge Community Health.

        Board discusses potential conflicts of interest among Board members and family. The Board was made aware of possible conflicts during a recent seminar on conflict of interest statutes presented by the State Ethics Commission. Disclosure statements, if necessary, will be placed on file with the Town Clerk.

8:30 PM:        There being no additional business before the Board, CW makes a motion to adjourn the meeting. MK seconds the motion. Vote taken, 3-0 in favor.

Meeting Minutes approved by:

______________________  _____________________   _______________________
Elizabeth DiGrigoli, Chair      Curt Wilton                     Michael Kirchner

Date: __________







 
Town of West Stockbridge 21 State Line Road, West Stockbridge, MA 01266
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