Skip Navigation
This table is used for column layout.
Photo of West Stockbridge
On Our Site
Spacer
On Our Site
Site  This Folder
 
Advanced Search
Spacer
Get Adobe Acrobat
Spacer

Spacer
 
2007 - Minutes of September 5, 7, 10, 17, 24 Meetings

Board of Selectmen
Meeting Minutes
September 5, 2007

6:30 PM:        Open Meeting
Quorum present: Curt Wilton (CW), Tina Skorput Cooper (TSC), Michael Kirchner (MK). Also present: Administrative Assistant (AA). Berkshire Record reporter.

Board reviews and signs weekly warrants.

6:40 PM:        MK makes a motion to go into executive session per MGL Ch. 39:23B (3) for the purpose of contract negotiations with the Chief of Police and to return to open session upon its conclusion. TSC seconds the motion. Roll call vote taken: TSC, aye; MK, aye; CW, aye.

EXECUTIVE SESSION

7:10 PM:        Board returns to open meeting session.

        Rob McDermott and Fire Chief Peter Skorput address the Board regarding a proposed purchase agreement for the Fire Dept. pumper vehicle. Crimson Fire, represented by Mr. McDermott was the lowest qualified bidder for the truck. Mr. McDermott proposes a few changes on the vehicle developed by the Chief and his Department. The revised cost will remain at or below the voted appropriation of $350,000.

        Board agrees with the proposed changes and will forward the purchase agreement to Town Counsel for review before signing.

        TSC asks about a new sign for the Town Offices at Village School. The current sign is undersized and can’t really be seen. Board agrees that the sign needs to be replaced. A waiver from the Zoning Board of Appeals may have to be sought if the new sign is larger than the current one. Board will solicit designs from a sign maker, then make a decision.

        TSC notes that the Historic Commission would like to be present when the old Town Hall is vacated. The Commission wants to make sure no historically significant items are tossed during the move. Board agrees that the Commission is welcome to come and help.

8:10 PM:        There being no additional business to discuss, TSC makes a motion to adjourn. MK seconds the motion. Vote taken, 3-0 in favor.


Meeting minutes approved by:


______________________  ______________________  ________________________
Curt Wilton, Chair                      Tina Skorput Cooper             Michael Kirchner

Date: __________




Board of Selectmen
Meeting Minutes
September 7, 2007

4:00 PM:        Open Meeting; Town Hall.
Quorum present: Curt Wilton (CW), Tina Skorput Cooper, Michael Kirchner (MK). Also present: Administrative Assistant (AA), Chief of Police Karl Cooper (KC). No press present.  

Board and Chief Cooper have a general discussion about on-going negotiations for the Chief’s employment contract with the Town.

Members of the Board and the Chief review a final draft version as negotiated by Town Counsel and the Chief’s counsel.

The Board and Chief Cooper agree to the terms of the agreement.

MK makes a motion to approve the contract as shown. TSC seconds the motion. Vote taken, 3-0 in favor. Board signs the agreement.

Chief Cooper signs the agreement.

Copies are made and distributed to Chief and Town Clerk.

4:30 PM:        TSC makes a motion to adjourn the meeting. MK seconds the motion. Vote taken, 3-0 in favor.


Meeting minutes approved by:


_______________________ _______________________ _____________________
Curt Wilton, Chair                      Tina Skorput Cooper             Michael Kirchner

Date: _____________




Board of Selectmen
Meeting Minutes
September 10, 2007

6:30 PM:        Open Meeting; St. Patrick’s Parish Center
Quorum present: Curt Wilton (CW), Chair; Tina Skorput Cooper (TSC), Michael Kirchner (MK). Also present: Administrative Assistant (AA). No press present.

Board reviews and approves previous meeting minutes.

Board reviews and approves weekly warrants.

It is noted that Town Accountant Maryellen Brown will be out of the office for 2 weeks starting May 18th. Current bills will have to be put in for processing prior to that date.

TSC recommends sending a note of condolence to Delores Pieropan. Board agrees.

Other Items:
  • An audit exit conference for FY 2006 has been scheduled for Sept. 24 at 7:00 PM. Notify Finance Committee.
  • AA will be attending a grant-writing seminar this Wednesday in Northampton sponsored by Bay State Roads Program.
  • Board reviews a survey conducted on phone lines at the Fire Station. Board agrees to reduce and consolidate several lines. AA will contract Verizon and execute the changes and switch one of the lines to high speed.
  • Board reviews a letter from David and Maria Carls, W. Center Rd. residents. The letter expresses concerns with unregistered vehicles parked at the intersection of West Center Road and Route 102. Following a discussion, Board agrees to send a letter to property owner Bill Kie reminding him that the provisions of the Town’s Junk Car By-law allows for only 1 unregistered vehicle to be displayed on any property not licensed for sale of vehicles.
  • Board discusses several items regarding the Village School project, including:  a bi-weekly project meeting will be held tomorrow (9-11); a contractor has been scheduled to power wash the street side exterior brick and; the need to set a firm move-in date. The phones are scheduled to be switched over on October 12 and will ring at both old and new locations for 4 days.
7:15 PM:        Joan and Norwin Rehm, along with seven concerned residents, address the Board about the urgency to procure a new Council on Aging van to replace the aging current van.

Joan begins by stating that if a letter from the Board committing to the purchase of a van isn’t in her hands within one month, she will resign from the COA.

Board reminds Joan that the Town has applied for a grant for a free COA van from the State Executive Office of Transportation. The award date hasn’t been announced yet but word is expected sometime this fall. Joan responds that the COA can’t wait.

Joan reads a letter of support from resident Dorothy Pieropan for a new van. The Board received the same letter.

Joan also doesn’t want to continue the long-standing van sharing arrangement with the Town of Richmond. Richmond’s participation has dropped off dramatically in recent years but they still keep their time commitment to the van which reduces the days that W. Stockbridge can use it.

CW acknowledges the need for a replacement van. He states that the Board has taken a proactive approach. The Board submitted a grant application for a new van. CW notes that this is the first time the Board has heard that the COA can’t wait for the grant to play out. What if the Town goes out and buys a van on its own then is given a grant award for a new one?

Board expresses concern about compromising their good relationship and long time partnerships with the Town of Richmond if we go and get our own van and not include Richmond. Joan responds that Richmond might get their own van. Relationships won’t be spoiled.

TSC suggests meeting with the Richmond Board of Selectmen to get their views. AA notes that he is meeting with the Richmond Town Administrator tomorrow to discuss the subject.

Joan asks the Board to call a Special Town Meeting to vote on an article to purchase a new van; can’t wait for word on the grant application.

A general discussion follows on where a new van would be stored. CW says that there is room in the Highway lot but there’s no garage space available. A shelter would have to be built somewhere.

MK asks how many volunteer drivers the COA has in W. Stockbridge? Joan responds that there are three drivers. MK asks if splitting from Richmond would harm the Towns’ partnership with Richmond/West Stockbridge Community Health? Joan says that the relationship will remain strong.

CW suggests that the Board host an informational meeting to discuss the van prior to having a Special Town Meeting.

Joan states that she has asked a van manufacturer for a proposal. Board should have it in a few days.

Board thanks Joan and Norwin and residents for coming to the meeting and expressing their concerns. No decision is made on a date for a Special Town Meeting.

8:20 PM:        There being no additional business to discuss, MK makes a motion to adjourn. TSC seconds the motion. Vote taken, 3-0 in favor.


Meeting minutes approved by:


______________________  ______________________  _______________________
Curt Wilton, Chair                      Tina Skorput Cooper             Michael Kirchner

Date: _____________




Board of Selectmen
Meeting Minutes
September 17, 2006

6:30 PM:        Open Meeting; St. Patrick’s Parish Center
Quorum present: Curt Wilton (CW), Tina Skorput Cooper (TSC), Michael Kirchner (MK). Also present: Administrative Assistant (AA). No press present.

                BOS reviews and signs previous meeting minutes
                BOS reviews and approves weekly warrants.

Board has a general discussion about setting a date for a Special Town Meeting for the purpose of acting on a warrant article to purchase a Council on Aging van to replace the current van.

AA relates a relates a recent conversation with the grant administrator for mobility assistance vehicles at the State Executive Office of Transportation. The Town’s grant application for a new van will be acted on by mid-November. If approved, delivery could be expected after July 2008. There’s no way to speed up the process.

Board recognizes the need for a replacement van but is hesitant to purchase a new one for approximately $45,000 if it has a chance of receiving one for free – even though the Town may have to wait until next summer.

Board agrees to set a date for a Special Town Meeting on November 19, 2007 to act on a van. Word should have been received from the State by then about the grant application. If the word is positive on the grant then the meeting can be cancelled.

Board also sets an information meeting to discuss the van for October 22 at 7:00 PM at the new town offices at Village School.

7:10 PM:        Joan and Norwin Rehm discuss van specification with the Board and are in agreement with the Board’s decisions for meeting dates regarding the van.

Other items:
Board discusses setting up a downtown committee for the purpose of discussing infrastructure in the Main St. area. The Town just received grant application information from the State today. This information will be reviewed then a committee can be selected and given a specific charge and a date to report back to the Board. Several people have already expressed an interest in serving on the Committee.

Board discusses and approves small modification to the building permit/certificate of occupancy paperwork.

Board reviews and signs a contract with Mullen Moving for transporting items from the old to the new town offices. The cost is not to exceed $3,000.

Following a review by Town Counsel, the Board signs a contract with the manufacturer for the new Fire Dept. pumper vehicle.

Board reviews the just completed annual Transfer Station review as required by DEP. Two slight deficiencies were reported: need for an emergency phone # at the entrance gate and the metals container bin is getting old and should be repaired or replaced. The report notes that the facility is clean and well kept.

8:00 PM:        There being no additional business to discuss, MK makes a motion to adjourn. TSC seconds the motion. Vote taken, 3-0 in favor.


Meeting minutes approved by:


_____________________   _____________________   _____________________
Curt Wilton, Chair                      Tina Skorput Cooper             Michael Kirchner

Date: __________                




Board of Selectmen
Meeting Minutes
September 24, 2007

6:30 PM:        Open Meeting
Quorum present: Curt Wilton (CW), Tina Skorput Cooper (TSC). Michael Kirchner, out of town on business. Also present: Administrative Assistant (AA). No press present.

Board reviews and approves previous meeting minutes.
Board reviews and signs weekly warrants.

Board reviews a mailing from Town Counsel regarding interrogatories and pending litigation between the Zoning Board of Appeals and J.S. Lane.

Board reviews a request from Chief of Police Cooper to appoint Timothy Kelly as a Part-time Police Officer. Board notes that all training and education requirements are in order. TSC makes a motion to approve the appointment. CW seconds the motion. Vote taken, 2-0 in favor.

Board reviews and discusses the following Village School conversion project items:

AA has picked out plant material, which will be delivered next Monday.

The exterior brick on the entire State Line Rd. side of the building was power washed last week. The new and old brick now look similar.

Mike Stevens is giving a price on re-doing the large front lawn area between the school and State Line Road. A portion of the lawn is the responsibility of the general contractor and the remaining (untouched) areas will be replaced by the Town. Currently, the area is all weeds.

TechBeat, project technology consultants, will visit Town Hall next Wednesday to inventory all computers for compatibility with the new server at the Village School. TechBeat will then review progress at Village School.

Board reviews general contractor price quote for converting the last 2 rear classrooms into a community center space. The quote ($226,407) exceeds the available budget. Board will continue to discuss options for this future space.

7:00 PM:        Greg Winters of Thomas Scanlon, CPA, the Town’s auditor, conducts the FY 2006 audit exit conference. Present are Finance Committee members Bob Salerno, Gary Schieneman and Bill Kie.

        Mr. Winters reviews the following audit management comments:

        Proper accounting of Public Safety Grants – corrected from previous year.

        Proper accounting of inventory items valued under $5,000 – corrected from previous year.

        Proper accounting, consolidation and tax-exempt status of non-government bank accounts – corrected from previous year.

        Computerization of Tax Records – corrected from previous year.

        Current year management findings are as follows:

        Police Dept. and firearm permits. Recommendation is to keep a proper accounting and log of permits issued and payment received.

        Trust fund transfers. Following appropriations into trust funds at town meeting, the funds need to be placed in special accounts so as to earn their own interest.

        Reconciliation of cash. Last year’s cash was not reconciled on time. This problem should be corrected with the new Treasurer in place. Cash needs to be reconciled on a periodic basis.

        Appropriation to Stabilization Fund. In the past, the Town has appropriated $25,000 per year to the Stabilization Fund. If free cash amounts allow, the Town should considering transferring a higher amount each year. This began in FY 2007, when the Town transferred $200,000 into the Stabilization Fund for savings.

        Mr. Winters then reviewed the financial reports.

        Bob Salerno asked that next year’s exit conference take place earlier to when the audit report is completed. Several months passed between when the audit was completed and tonight’s meeting. Everyone agrees.

        A December 1, 2007 deadline is established to have all records to the auditor in order to complete the FY 2007 audit by the end of January 2008. Everyone agrees.

        The Board thanks Mr. Winters and the Finance Committee members for attending the meeting.

8:10 PM:        Bill Kie discusses a letter he just received from the Board of Selectmen instructing him to remove an unregistered vehicle from his property. The letter was sent to Mr. Kie in response to a written complaint received from West Center Road residents Mr. and Mrs. Carls.

        Mr. Kie is upset and feels he is being singled out for non-compliance with the Town’s junk car by-law. He says that there are several circumstances around Town of unregistered vehicles. He wonders why the Board is indulging complaining neighbors.

        CW responds that the Board doesn’t ignore written complaints. Mr. Kie is clearly in violation with 2 vehicles parked for sale at the corner of West Center Rd. and Rte. 102 and he needs to remove one of them. He’s not being singled out. CW states that if Mr. Kie or anyone else made a written complaint then the Board would react in exactly the same manner. In fact, the Board just today received a written complaint alleging illegally parked cars belonging to Troy’s Garage. The complaint will be researched and followed up in the same manner as the complaint regarding Mr. Kie.

        Mr. Kie asks why there are several unregistered vehicles parked at the Town Garage facilities. Shouldn’t the Town follow the same rules that it enforces on others? CW, as Highway Superintendent, acknowledges that there are unregistered vehicles at the garage and are used as parts vehicles. He pledges to clean them up in the next 2 weeks.

        Mr. Kie reiterates that the Town’s junk car by-law should be uniformly enforced. Board agrees and will instruct the Chief of Police to conduct a survey of unregistered vehicles and report back to the Board. This type of survey has been periodically done in the past. CW restates that the Board is not singling out Mr. Kie for persecution.

        Board discusses a memo received from Chief Cooper relating concerns expressed by Charlene Gennari alleging illegally parked cars on her property across the street from Troy’s Garage. Board instructs AA to investigate using Assessor’s records, Used Car License information and observation then respond to the Chief with findings.

Other Items:    
        Board discussed setting Trick or Treat and settles on October 27. Trick or Treat will be from 4-6PM followed by a parade to the Village School and a party to follow at the Village School.

        Board sets a date of November 3 for an open house at the Village School to invite residents to view the new Town Offices and Library.

        TSC informs the Board that Joan Rehm of the COA has offered the Town an organ if it would like one for the Village School. Board will take under advisement. The Town owns a concert piano.

        Mr. Kie asks Highway Supt. Curt Wilton about the status of Van Shaak Road. Is it a Town road or has it been abandoned. Mr. Kie owns property along the road. Mr. Wilton and the Town Clerk will research.

9:20 PM:        There being no additional business to discuss, TSC makes a motion to adjourn the meeting. CW seconds the motion. Vote taken, 2-0 in favor.


Meeting minutes approved by:


______________________  ______________________
Curt Wilton, Chair                      Tina Skorput Cooper

Date: ___________
        


 
Town of West Stockbridge 21 State Line Road, West Stockbridge, MA 01266
Virtual Towns & Schools Website