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2016 - Minutes of May 16, 23 Meetings
Board of Selectmen
Meeting Minutes
May 16, 2016

6:30 PM:        Open Meeting
Quorum present: Earl Moffatt (EM), Chair; Peter Skorput (PS); Curt Wilton (CW). Also present: Admin Asst Mark Webber (AA). Press present: Local Yokel

Board reviews and approves previous meeting minutes.
Board reviews and approves weekly warrants.

7:00 PM:        EM opens the regular meeting.

Following the May 9 annual elections, EM states that the Board needs to reorganize and asks for nominees for the Chairman position. Hearing none, EM nominates CW for Chairman. PS seconds the motion. Vote taken, 3-0 in favor. CW then nominates PS as Clerk of the Board. EM seconds the nomination. Vote taken, 3-0 in favor. CW then nominates EM as Secretary of the Board. PS seconds the nomination. Vote taken, 3-0 in favor.

CW accepts the Chair and thanks his fellow Board members. CW then congratulates PS on his recent re-election. CW states that following the annual town meeting discussion, the Board will address the meeting room microphone request shortly and those having trouble hearing are welcome to move towards the front. CW would like to begin each meeting with the Pledge of Allegiance; Board does so. CW then asks anyone recording the meeting to state so. Richard Sqaillia states that he is recording the meeting.

7:10 PM:        CW introduces Eammon Coughlin (EC), from Berkshire Regional Planning Commission
(BRPC), who will address the Board regarding the Commonwealth's Complete Streets Program. EC provides a program handout to the Board. EC explains that if the Town submitted an application and was accepted into the Complete Streets program, then the Town would become eligible for up to $50,000 to conduct a comprehensive prioritization assessment and up to $400,000 in funding to implement one or more of those identified priority road problems. The first step would be for the Town to adopt a Complete Streets Policy. BRPC has a template to use as a guide. BRPC could assist with the prioritization plan or the Town could form a working group or hire an engineer to assist. CW asks if there are risks to joining the program. EC responds that the risks are few if at all and the Town will identify and decide on which projects are important. Following further discussion, Board agrees to pursue participation in the program and instructs the AA to create a draft Complete Streets Policy for review at their June 6th meeting. Board thanks Eammon for attending the meeting.

7:45 PM:        Steve Sautman, Wired West representative, updates the Board on broadband issues and
developments. Steve provides recent documents supplied by MBI stating that the pause in the program has been lifted and that MBI has appointed a new Director and local government liaison. AA states that he contacted both last week and requested that MBI release a portion of its earmarked appropriation to the Town to allow Charter to finish its system upgrade to include the final 10% of homes that it currently does not serve. Steve feels that Wired West is a lesser option for the Town now that Charter is in the midst of a comprehensive system upgrade to high speed fiber optic and that MBI has indicated a willingness to partner with established private providers to provide last mile coverage to underserved communities. Board thanks Steve for his outstanding efforts assisting the Town over the past several months.

Other Business/Discussion Items:
  • PS updates the Board on a recent meeting with the Conservation Commission at which the topic of aquatic herbicide treatment of Card Pond was discussed. The ConsCom would like to hear more on the specifics of treatments before considering amending the current in-force Order of Conditions that allows for mechanical harvesting of weeds only or scheduling a new Notice of Intent public hearing. PS will contact Solitude Lake Management, the contractor who has been treating Mill Pond for several years and ask if they can attend the June 2nd ConsCom meeting. Board discusses whether or not to go ahead with mechanical weed removal this year or wait for word from the ConsCom.
  • AA informs the Board that MRI, the consulting company hired to conduct a West Stockbridge Fire Dept (WSFD) audit/assessment, requested a long list of documents prior for review prior to coming to Town for interviews and observations. AA mailed out a thick package last week in response. PS notes that he will have the requested WSFD documents compiled by the end of this week for forwarding.
  • Board notes that the Planning Board will hold its second public hearing on the downtown zoning amendments proposal on May 23rd. Selectmen decide to meet on May 23rd as well beginning at 6:00 PM then adjourning to attend the Planning Board hearing.
  • Board reviews a sign permit application. No action taken. Board asks for more detail from the property owner and applicant prior to action.
  • Board reviews and approves a special permit for amplified music for a graduation party.
  • Board reviews and approves a Village School Use request for dates in June to use the Community Room
  • CW asks that the Tree Warden be placed on the May 23rd agenda for general discussions.
  • EM recommends placing reflective tape on the face of the granite curbing at the intersection of Swamp/Main/Lenox, the site of several blown tires from cars cutting the corner and hitting the curb. CW agrees to give it a try but the problem is distracted drivers and speeding, not the curb which has been in the exact location for the past 20 years. PS agrees that the drivers are the problem not the curb and that it shouldn't be re-configured. CW adds that he plans to move the Stop line and sign further back on Swamp Rd since some of the accidents are caused by cars needing to make wide sweeps around cars nosing too far out from Swamp Road.
CW asks if anyone in the audience has any questions or comments. Robert Thibeault asks for clarification on the Card Pond weed treatment. CW responds.

8:25 PM:        With all business finalized, EM makes a motion to adjourn the meeting. PS seconds the
motion. Vote taken, 3-0 in favor.

Meeting minutes accepted by:

__________________________      __________________________      ________________________
Curt Wilton, Chair                             Earl Moffatt                                     Peter Skorput

Date: __________


Board of Selectmen
Meeting Minutes
May 23, 2016

6:30 PM:        Open Meeting
Quorum present: Curt Wilton (CW), Chair; Earl Moffatt (EM); Peter Skorput (PS). Also present: Admin Asst Mark Webber (AA). Press present: Local Yokel.

Board reviews and approves previous meeting minutes.
Board reviews and approves weekly payroll and vendor warrants.

6:50 PM:        CW calls the regular meeting to order and leads the Pledge of Allegiance.
CW asks for a moment of silence for two gentlemen who had recently passed: David Selva, former Highway Department Employee and George Naventi, long time resident and former Town Official.

CW notes that the Tree Warden will attend the June 6th Board meeting. Previously approved Tree Warden job description and protocols are a few of the topics that will be addressed.

Board reviews a sign permit application for Crane Lake Camp. A sign attached to one of the buildings is in order and approved. However, Board asks that the applicant seek permission from MA DOT for the directional signs to be placed along Rte 102 if it is determined that they would be located on State Highway right of way.

Board reviews sign permit for Twisted T's, a business located at the Shaker Mill Tavern building. Further clarification is needed before approval to determine exact size and location. Board advises that, in the future, applicants should attend the meeting when their permits are discussed so as to avoid confusion.

PS asks that the Town send a letter to a property owner on Rte 41 South who recently installed a fence that clearly is in the Town right of way advising the owner that the Town will not be responsible if the fence is damaged by plowing or other Town functions.

Board is given copies to review of a draft Complete Streets policy and expects to adopt a policy at its June 6th meeting.

Board notes that there will be a Conservation Commission meeting on June 2nd and one of the agenda items is the removal or aquatic weeds at Card Pond. Board notes that mechanical weed harvesting and winter drawdowns have  been ineffective in controlling the weeds and the Board is in favor of herbicide treatment of the invasive weeds. With no action, the pond will become unusable for recreation. A representative from Aquatic Solutions, the firm that has treated Shaker Mill Pond successfully for several years with herbicide treatment will attend the meeting.

7:25 PM:        Having asked those present if there are any questions or comments for the Board and
hearing none and with all business completed, CW makes a motion to adjourn the meeting. PS seconds the motion. Vote taken, 3-0 in favor.

Meeting minutes approved by:

__________________________      __________________________      ________________________
Curt Wilton, Chair                             Earl Moffatt                                     Peter Skorput

Date: __________


 
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