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2016 - Minutes of August 8, 15, 29 Meetings
Board of Selectmen
Meeting Minutes
August 8, 2016

6:30 PM:        Open Meeting
Quorum present: Curt Wilton (CW), Chair; Earl Moffatt (EM); Peter Skorput (PS). Also present: Admin Asst Mark Webber (AA). Press present: Local Yokel.

Board reviews and approves previous meeting minutes.
Board reviews and approves weekly warrants with a hold on an insurance invoice needing clarification.

Business/Action/Discussion Items:

  • Per request of Cultural Council member Marge Powell, CW makes a motion to appoint the following to fill vacancies to the Cultural Council: Lauren Krauss; Scott Sawyer and; Curtis Theirling. EM seconds the motion. Vote taken, 3-0 in favor. PS notes that it's always nice to see residents willing to volunteer.
  • Board receives a letter from Josh Billings Race organizers. This year's 40th anniversary race will take place on September 18th.
  • Board meets part-time police officer candidate Cameron Sibley as recommended by Officer in Charge Frank Murphy. Cameron completed his part time officer academy training, is a certified Basic EMT and is currently working in other area police departments. Following a brief discussion, CW recommends the appointment of Cameron Sibley as a part time police officer. PS seconds the motion. Vote taken, 3-0 in favor.
  • Following review, Board approves a Village School Use application for use of the playing fields by the Berkshire Youth Soccer organization. Board notes that this groups has used the fields for a number of years without issues.
  • AA notes that several applications have been received for the Chief of Police position and that the application deadline is August 15th. Following that date, applications will be given to the Chief of Police Search Committee and they will begin their culling process.
  • AA provides a brief update on Charter TV service and system upgrades and time-lines for future services and completion of the last 10% build-out to unserved homes. As previously noted, Charter expects to complete the last mile build-out by the end of calendar 2017.
  • AA notes that the owners of Mill Pond Trailer Park dropped off petitions for 5 tenant evictions. AA notes that the Rent Control Board has never before held eviction hearings and needs to discuss the process with Town Counsel.
  • John Masiero and Jill Pixley are present to discuss the Historic Society's recent efforts in issuing a new run of the Town's 200th anniversary commemorative coin. A number of new coins have been struck by the same foundry that made the original back in 1974 and will be sold in a fund raising effort. Jill notes that some videos of the 200th anniversary events will be shown at an upcoming event to be held on August 19th at 7:00 PM at the Old Town Hall. Board thanks Jill, John and those involved in this effort.
  • CW discusses recent emergency tree events where he, Highway Superintendent, has been called out to address fallen trees and limbs in the public way. Although the topic has been discussed in past meetings, CW wishes to emphasize the agreed to protocols for response and contacts for tree events. County Dispatch needs to call the Tree Warden before the Highway Department so that he can determine and address the immediate need. Board agrees as they have in the past on this protocol. Dispatch needs to be reinforced on contact protocols.
  • Board acts on their Annual Officer Appointments. CW notes that each Selectmen was provided the list of Town Officers who were up for appointment renewal. Each then voted individually whether to appoint or not. Individual votes were then tabulated into a matrix. Accordingly, any appointee with two or more approvals would be reappointed. Board then reviews the final tabulation. All of those up for reappointment received the requisite two or more votes with the exception of Fire Chief Peter Skorput. CW then explains that since the Town Meeting approval of a fire services study/audit/review is still being conducted, he thought it best to wait for that study to be completed and its findings reviewed before comfortably making the appointment. CW goes on to note that Chief Skorput will remain as Fire Chief in his current full capacity as a carry over appointment and that not acting on his appointment until the study is done should not be considered as a vote of no-confidence or a no vote. CW then makes a motion to accept all other Annual Town Officer appointments. EM seconds the motion. Vote taken, 3-0 in favor.
  • CW states that a traffic count study on Depot Street and Center Street will be conducted next week from Wednesday through Sunday. The intent of this study is to gain data on the flow direction and amount and type of vehicular traffic through the Center/Moscow/Depot area during the peak summer traffic period in order to make informed choices in any follow up discussion/study on traffic flow, vehicular and pedestrian safety in the area rather than anecdotal evidence.
  • CW notes that bids for reclamation and paving on Baker Street will be due on August 15th.
  • Richmond/West Stockbridge Artists Guild seeks a one-day liquor license for a fund raiser on August 27th and permission to place temporary informational signs for related events during the period of 8/25 – 9/5. Board approves the temporary sign request and the AA will provide an application for the one-day liquor license.
  • PS wishes to look into purchasing an electronic speed sign, similar to those being used in a number of other communities, to help slow down traffic – particularly in the center of Town and for those coming down the hill into Town from Interchange 1 area. Board agrees and CW will speak to vendors.
  • CW speaks about the granite curbing in the area of Lenox/Main/Swamp and that he and others are getting tired hearing about tires getting blown by vehicles hitting the curb. CW notes that the cause is not the curb, which hasn't moved in more than fifty years, but distracted and speeding drivers. However, he wishes to place 3-4 reflective posts on the curb apex in hopes of notifying drivers before they hit the curb. Board agrees.
  • PS asks if an application for a transfer of liquor license has been received for the Shaker Mill Tavern. PS understands that the business is under new management and or ownership and that the liquor license needs to be transferred. AA responds that he has provided guidance to Mr Hallock as the new operator but that no application has been returned so that the Board can schedule a hearing.
8:15 PM:        There being no additional business to come before the Board, EM makes a motion to
adjourn the meeting. PS seconds the motion. Vote taken, 3-0 in favor.

Meeting minutes accepted by:

__________________________      __________________________      ________________________
Curt Wilton, Chair                             Earl Moffatt                                     Peter Skorput

Date: __________

Board of Selectmen
Meeting Minutes
August 15, 2016

6:30 PM:        Open meeting
Quorum present: Curt Wilton (CW), Chair; Earl Moffatt (EM); Peter Skorput (PS). Also present: Admin Asst Mark Webber (AA). Press present: Local Yokel.

Board reviews and approves previous meeting minutes as presented.
Board reviews and approves weekly warrants.

6:50 PM:        CW makes a motion to close the acceptance of bids for the advertised Town general tree
services bid. EM seconds the motion. Vote taken, 3-0 in favor. Following the opening of the two bids received, Board will take them under advisement and have the Tree Warden review them and seek his recommendation. Award will then take place at a future meeting. Bids received were from: Barrett Tree Service; $712.08/hour for all labor and equipment and Brush Hill Tree Service; $500/hour for all labor and equipment. Board notes that not all categories of labor and equipment will be utilized for each tree removal.

7:03 PM:        CW motions to close acceptance of bids for both the full-depth reclamation and
bituminous concrete paving of Baker Street. Categories were bid separately PS seconds the motion. Vote taken, 3-0 in favor. CW states that he, in his capacity as Highway Superintendent, has not financial interests or conflicts in the work to be performed.

Board opens are reads aloud the bids for full depth reclamation of Baker Street, as follows:

Garrity Asphalt & Paving
$2.95/sq. yd.
Gorhman Group
$2.05/sq. yd.
Reclamation Group
$2.08/sq. yd.
All States Asphalt
$2.42/sq. yd.
Board will take bids under advisement and Highway Superintendent will review the bids for completeness and compliance and make a recommendation for award to the Board at a future meeting.

7:10 PM:        Board then opens and reads aloud bids received for Baker Street bituminous concrete
paving, as follows:

Delsignore
$52.50/ton in place
HMA Contracting
$53.96/ton in place
Tri Town Paving
$57.65/ton in place
Lane Construction
$60.00/ton in place
Palmer Paving
$66.66/ton in place
Board will take bids under advisement and Highway Superintendent will review the bids for completeness and compliance and make a recommendation for award to the Board at a future meeting.

Other Business/Action/Discussion Items:

  • Board, in its capacity as Rent Control Board (RCB), tentatively schedules an eviction hearing for 8/29/16 at 7:30 PM to hear and act on an owner's petition to evict 5 tenants.
  • CW provides the Board with an update on the Moscow Road/MassPike bridge repair project. He has met with the contractor to discuss scheduling and mobilization. It will be a 2-yr project at a cost of $3 million dollars. Further discussions and permitting is required before construction begins later this season.
  • CW also provides an overview of the MassPike project at Interchange 1. He states that contracts have been awarded to remove all toll booths and reconstruct the areas around them along the entire length of the turnpike. Public Hearings will be hosted by MA Dept of Transportation in the coming weeks in various locations.
  • CW notes that Selectmen's meeting agendas are now being posted on line and thanks Bill Biggs for his ongoing efforts to improve and update the Town's website.
  • Board reviews and approves a request from the Richmond/West Stockbridge Artist's Guild for a 1-day liquor license for a fund raising event. EM asks that the Town receive proof of the bartender's training certificate prior to issuing. Board agrees.
  • AA updates the Board on the Chief of Police search process. Deadline for receipt of applications was today. 23 applications were received. The Chief of Police Search Committee will begin their initial review process shortly. No timetable has been set for their finalists' recommendation to the Board.
8:00 PM:        There being no additional business to come before the Board, EM makes a motion to
adjourn the meeting. PS seconds the motion. Vote taken, 3-0 in favor.

Meeting minutes accepted by:

__________________________      __________________________      ________________________
Curt Wilton, Chair                             Earl Moffatt                                     Peter Skorput

Date: __________

Board of Selectmen
Meeting Minutes
August 29, 2016

6:30 PM:        Open Meeting.
Quorum present: Curt Wilton (CW), Chair; Earl Moffatt (EM); Peter Skorput (PS). Also present: Admin Asst Mark Webber (AA). Press present: Berkshire Eagle and Local Yokel.

Board reviews and approves previous meeting minutes.
Board reviews and approves weekly warrants.

CW notes that yesterday was the 40th anniversary of the West Stockbridge tornado.

Other Business/Action/Discussion Items:

  • Police Officer in Charge Frank Murphy addresses the Board and introduces Cameron Forest of Otis. Officer Murphy recommends that the Board appoint Mr Forest as a part-time police officer to the West Stockbridge Police Department. Mr Forest is a recent graduate of the part-time police academy. Following a brief conversation and confirmation that his credentials are sufficient and up to date, CW accepts Officer Murphy's recommendation and makes a motion to appoint Mr Forest. PS seconds the motion. Vote taken, 3-0 in favor. Mr Forest will present himself to the Town Clerk to be sworn in.
  • Following review of previously opened bids (8/15/16) for work on Baker Street, CW makes a motion to award contracts to the low bidders for both reclamation and paving, as follows: Gorman Group for full depth reclamation at $2.05 per square yard and Delsignore Paving for asphalt paving at $52.60 per ton in place. EM seconds the motion. Vote taken, 3-0 in favor. Bid results are attached.
  • CW discusses the need for the Town to conduct a salary survey of appointed officials. CW notes that a comprehensive survey has never been done and with pending retirements, the Town needs to be in line with other similar communities if it hopes attract and retain qualified people. CW's sense is that key personnel are currently underpaid and a survey may come as a shock but it should be done. Both EM and PS agree. Following a discussion, AA is directed to first contact the Town's auditing firm, which has experience in a number of smaller MA communities, to see if they could conduct a survey or if they would recommend a firm.
  • CW discusses the need to review and revise winter snow removal protocols. With several new police officers and a new Police Chief coming on Board, there needs to be an understanding on how and when the Highway Dept. is called out for plowing. Once agreed to, the policy could be submitted to the local newsletter so that residents can better understand what to expect regarding plowing Town roads. Board agrees.
  • Board discusses purchasing a COA van now that an exact available funding amount is known following the purchase of the new Highway truck. EM will take the lead on researching vehicles and report back to the Board at a future meeting.
  • Board will hold a public hearing for a liquor license transfer at 6:30 PM at its September 12 meeting.
  • Board will hold a Rent Control Board tenant eviction hearing at 7:00 PM at its September 12 meeting.
  • AA notes that the Chief of Police Screening Committee will hold its first meeting on September 7th at 5:00 PM. These meetings will be conducted in executive session.
7:50 PM:        With no additional business to come before the Board and hearing no questions or
comments from those in attendance, EM makes a motion to adjourn the meeting. PS seconds the motion. Vote taken, 3-0 in favor.

Meeting minutes accepted by:

__________________________      __________________________      ________________________
Curt Wilton, Chair                             Earl Moffatt                                     Peter Skorput

Date: __________


 
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