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2007 - Minutes of November 5, 19, 26 Meetings

Board of Selectmen
Meeting Minutes
November 5, 2007

6:30 PM:        Open Meeting
Quorum present: Curt Wilton (CW), Tina Skorput Cooper (TSC), Michael Kirchner (MK). Also present: Administrative Assistant (AA). No press present.

Board reviews and approves previous meeting minutes.
Board reviews and signs weekly warrants.

Board has a general discussion about year-end fiscal reporting. A full detail of all warrant activity would fill about 120 pages. Board agrees that that amount of detail is unwarranted and too costly to include in the Annual Town Report that already exceeds 100 pages. Board decides to furnish a complete spending activity detail and post it in the Library for those who wish to review it. Board will also include employee salaries in the next annual report.

John Pons is present to discuss a recent determination by the Tree Warden that a tree he is concerned with is not a Town tree but lies on his property. John insists that the Tree Warden is wrong and the tree is dying and it is on Town property and he’d like it taken care of. Mr. Pons furnishes surveys that indicate that the tree is, indeed, on Town property. Mr. Kie is informed that Tree Warden Bill Kie visited his property and took measurements and viewed the tree before he made his determination. Mr. Pons shows pictures of another tree adjacent to his property that he says wasn’t in as bad shape and it was taken down by the Town several years ago. TSC suggests that the Tree Warden be asked to look again at the tree. Board agrees.


Other items:    TSC notes that Mrs. Ecklund wishes to donate several houseplants to the new Town Hall. Board appreciatively approves.

        TSC discusses sending a letter of appreciation to Father CJ at the St. Patrick’s Parish thanking him for use of the parish center for the past year to hold its meetings. Board agrees.

        MK discusses Village School project costs and project close out. A final job meeting will be scheduled for the end of November. All project costs incurred to date have been forwarded to Construction Management Services for compilation.

Board discusses disposing of all left over furniture and office equipment items in the storage trailers and in the old Town Hall. All items not claimed by 11/23 will be laid out in the Village School gymnasium for display. Notice will be sent to Town churches and area non-profits to give them first crack at the items on 11/24. Left over items will be available for taking to the general public on 11/25. After that, the remaining items will be disposed.

MK discusses the next steps that need to be taken on the old Town Hall. The Old Town Hall Committee has been working on ideas for several years now. The Board agrees to draft, and then publish, a Request for Proposals (RFP) in order to fairly discover what, if any, outside interest there is in the building. The Old Town Hall Committee would be expected to submit a proposal at the same time. The Board feels responsible to investigate all reasonable uses for the building. The Old Town Hall Committee will be called into a meeting in the next few weeks to give an update of their plans.

Special Town Meeting to consider an article to purchase a replacement COA van needs to be posted no later than 11/12/07.

Board reviews a MEMO received from the Finance Committee. AA informs the Board that some assumptions made in the MEMO are incorrect. For instance, several thousand dollars have been earned by placing Village School Building Project bond proceeds into interest bearing accounts.

Scanlon Associates will be in Town beginning the week of 11/19 to conduct their FY 2007 audit. The Town Accountant has delivered all year-end data to the Auditors.

Board reviews a letter addressed to Chairman Curt Wilton from the Inspector General’s Office congratulating Administrative Assistant on successfully completing 2 seminars and in attaining Massachusetts Certified Public Purchasing Official status.

8:15 PM:        There being no additional business to discuss, MK makes a motion to adjourn. TSC seconds the motion. Vote taken, 3-0 in favor.



_______________________ ______________________  ______________________
Curt Wilton, Chair                      Tina Skorput Cooper             Michael Kirchner

Date: ____________





Board of Selectmen
Meeting Minutes
November 19, 2007

6:30 PM:        Open Meeting; Quorum present: Curt Wilton (CW), Tina Skorput Cooper (TSC), Michael Kirchner (MK). Also present: Administrative Assistant (AA). No press present.
                Board reviews and approves corrected meeting minutes.
                Board reviews and approves weekly payroll warrant.

6:45 PM:        Lisa Robbins, representing Community Health Program (CHP) requests the use of the Village School gym for a playgroup from 9:30-11:30 AM on Tuesdays beginning sometime after the first of the year. Following a review of activities, Lisa is given a use request form to fill out and submit. Board will get back to Lisa in two weeks.

7:00 PM:        Library Director AJ Coles asks the Board if they would amend the Village School Use Policy to allow ‘therapy dogs’ along with the allowed for ‘service dogs’. AJ furnishes the Board with therapy dog literature. She conducts a ‘Read with Owen the Dog Program’. AJ states that library traffic has increased 10-16% since she began as Director. AJ would like her dog to be welcome at all times for protection.

        MK points out that AJ is making two requests and addresses the therapy dog request first. He has researched therapy dog literature on his own. MK understands that there may be some benefits from therapy animals but that there are many people who, either because of allergies or other reasons, are very uncomfortable with dogs and may choose to not enter the library because of a dog being there. CW notes that there is a fine line to consider between a benefit and a negative.

        MK thinks that there needs to be limits on the building use policy. This is a brand new building and the Board is trying to get a handle on its public use correctly from the beginning. MK points out that the Board isn’t adversaries in this discussion. Everyone at the table is an animal lover.

        Carol Kuller states that she understands setting precedents but that the dog adds something special.

        Library Trustee Nancy Kearns states that she has a real problem with the dog being there every day. She does support the limited reading program.

        CW points out that the building isn’t exclusively a Library. Multiple needs and uses come into play when making a use decision.

        MK would like a week or two to mull over the situation.

        TSC approves having the dog in the Library.

        AJ asks if she can use the dog this Saturday for the already scheduled reading program. Board says yes.

        A general discussion follows about adding security lighting around the building. Board thanks all for attending the discussion.

7:40 PM:        Joan and Norwin Rehm discuss next week’s Special Town Meeting to consider the purchase of a COA van. Joan notes that the FinCom met and approved the warrant article. Norwin notes that fundraising has been a success and that $10,000 is available to be put towards the van purchase. Norwin notes that the Berkshire Record put in the wrong date for the meeting. Joan congratulates everyone for their generosity and caring.

7:55 PM:        Curtis Thierling, Parks and Recreation Committee, tells the Board that he has received requests to use the Village School building and grounds and wanted to know who would be doing the scheduling. Board informs him that the Board will be in charge of scheduling and use. It is noted that a ‘responsible adult’ language needs to be added to the Use Policy when young people are scheduled to use the facilities.

Other Items:    Board discusses used furniture giveaway scheduled for this weekend. Notices have been given to non-profits, media and town officers.

        Board discusses adding security buttons for office staff and a chime for the front door to let people know when someone enters the building.

        MK asks if the Board can consider changing the posting site requirements that have been in effect for a number of years. The town no longer has multiple centers.

        Board will do minor gravel repairs to the Card Lake Inn parking lot in appreciation to being allowed to use it for so many years.

        Board discusses adding Card Pond to the annual aquatic weed removal program started at Mill Pond.

8:20 PM There being no further business to discuss, MK makes a motion to adjourn. TSC seconds the motion. Vote taken, 3-0 in favor.


Meeting minutes approved by:


_____________________   ____________________    _____________________
Curt Wilton, Chair                      Tina Skorput Cooper             Michael Kirchner

Date: __________





Board of Selectmen
Meeting Minutes
November 26, 2007

6:30 PM:        Open Meeting
Quorum present: Curt Wilton (CW), Chair; Tina Skorput Cooper (TSC), Michael Kirchner (MK). Also present: Administrative Assistant (AA). No press present.

Board reviews and approves previous meeting minutes.
Board reviews and approves weekly warrants.

Board discusses proposed aquatic weed removal at Card Pond. Lycott Environmental will be mailing a cost proposal for a spring treatment around the Card Pond swimming area.

Board will host a final Village School project job meeting on 11-30 at 9:00AM.

Board reviews a letter from the Library Trustees regarding the Library Director.

Board reviews quotes compiled by the Chief of Police to replace computer equipment that was damaged during the Village School construction.

6:50 PM:        MK makes a motion to adjourn the meeting in anticipation of opening the Special Town Meeting scheduled to begin at 7:00 PM. TSC seconds the motion. Vote taken, 3-0 in favor.


Meeting minutes approved by:


______________________  ______________________  _______________________
Curt Wilton, Chair                      Tina Skorput Cooper             Michael Kirchner
        
Date: ______________



 
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