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2008 - Minutes of October 6, 20, 27 Meetings

Board of Selectmen
Meeting Minutes
October 6, 2008

6:30 PM:        Open Meeting
Quorum present: Tina Skorput Cooper, Chair; (TSC); Curt Wilton (CW. Michael Kirchner not present. Also present: Administrative Assistant (AA). No press present.

Board reviews and approves previous meeting minutes.
Board reviews and approves weekly warrants.

TSC requests that the Planning Board be asked to consider Downtown zoning changes (including old Town Hall) when they conduct public hearings to consider a zoning change for properties on Albany Road across from Troy’s Garage.

Per request of Jennifer Hallock, Trick or Treat will be set this year for October 31 from 5:30 to 7:30 with a parade and Village School party to follow.

Following a review of various road paving related quotes accepted at the 9-22-08 Board meeting, the Board awards the following contracts to the lowest qualified and responsive bidders:


Item
Bidder Name
Bid Price
High Street Reclamation
All States Asphalt
$2.48/sq. yd.
High Street Paving
Palmer Paving
$85.50/ton in place
Swamp Road Paving
Palmer Paving
$88.15/ton in place


In response to a question from the Highway Superintendent, Friends of the Library report that the Bookmobile servicing West Stockbridge Library has a gross vehicle weight of 12 tons. The Friends have asked that the fire lane leading from the parking lot to the Library side door entrance be paved to facilitate the Bookmobile instead of using the main hallway and front entrance. CW will get an estimate to widen and pave the fire lane but warns that it will be expensive. TSC notes that she would prefer that the fire lane not be expanded for safety reasons. The area is highly used by children and vehicles running through the area might be a problem.

Peter Skorput notes that the bathrooms get dirty after youth soccer teams use the fields for practices and games. He asks that the coaches be informed and instruct players to take off their spikes before entering the building.

Board reviews and approves an agreement with Fuss & O’Neill, an engineering company from Springfield, to conduct a State mandated structural engineering report on the Shaker Mill Dam. This report is separate and in addition to the State mandated Emergency Action Plan (EAP) for the same facility.

Board reviews and approves an application for a Notice of Intent for chemical weed removal at Card Pond. Lycott Engineering will submit the notice to the West Stockbridge Conservation Commission per the request of the Parks and Recreation Commission. Previous attempts to rid the Card Pond beach area of aquatic weeds have proven unsuccessful.

Board reviews a request from the Planning Board to place an article on the next available Special Town Meeting for the purpose of paying the Planning Board Secretary for services during the prior fiscal year. The bill for services was not submitted until after the FY ’08 books had been closed. Board agrees to carry the article, although not date has been set for a Special Town Meeting.

8:10 PM:        CW makes a motion to go into Executive Session for the purpose of discussing opinions from Town Counsel relative to MGL Chapter 39:23B (3) and not to return to open meeting session upon its completion. TSC seconds the motion. Roll call vote taken: TSC, aye; CW, aye.


Meeting Minutes approved by:


_________________________               __________________________
Tina Skorput Cooper, Chair                      Curt Wilton

Date: ____________




Board of Selectmen
Meeting Minutes
October 20, 2008

6:30 PM:        Open Meeting
Quorum present: Tina Skorput Cooper (TSC), Chair; Curt Wilton (CW); Michael Kirchner (MK), unable to attend. Also present: Administrative Assistant (AA). No press present.

Board reviews and approves previous meeting minutes.
Board reviews and approved weekly warrants.

  • Other Items:
  • Paula Farrell, representing the Friends of the Library, asks the Board for permission for the Library to host an “artists appreciation party” from 7-9 PM on January 30, 2009. Following a discussion, the Board approves with the stipulation that all food and drinks be served in the gymnasium only as per Village School Use Policy.
  • Board reviews a quote from Girdler Electric to mount and install the basketball scoreboard in the gymnasium. The scoreboard was donated by the Golden Knights girl’s youth basketball organization. Following a discussion, Board approves the quote for the work at $1,440.
  • Chief of Police Michael Stanton checks in with the Board to see if they need to speak with him about anything. Board has no questions or concerns for the Chief.
  • Board reviews a draft Job Description for Tree Warden. Although an elected position, the Board – and Tree Warden Jim Hallock – thought it best to have a written description of duties and responsibilities for the position. Mr. Hallock noted that he had reviewed the draft description and thought that it was well done. Board will take the draft under advisement and take action at an upcoming meeting.
  • Tree Warden Hallock informed the Board that he has recently removed several dangerous town trees including one at the Pons residence. Mr. Hallock also recently met with a representative from National Grid who will be issuing an expanded list of trees that will be coming down during the tree-crown clearing project being conducted up Route 41.
  • Peter Skorput explains why several large spruce trees are scheduled to be taken down at the Rockdale Cemetery. Although they look healthy now, they are rotten through their core and are in danger of falling and damaging graveyard markers, as was recently the case in the Albany Road cemetery.
  • Peter Skorput also notes that the meeting room near the rear of the Village School offices is getting cluttered with used books that are left over and keep coming in after the Friends of the Library book sale. He had set aside a portion of the room for the Friends but they seem to be spreading out. Board agrees that the meeting room can’t become a storage room because the Board is now discussing future uses for the space as a ‘community room’.
  • Finance Committee will be meeting on 10-21-08. Requests for financial information have been provided for the meeting.
  • There will be an 8-town meeting at the Mason Library in Gt. Barrington on 10-22-08. Chair Tina Skorput Cooper will represent W. Stockbridge. The other seven towns make up the member towns of both the Southern Berkshire Regional School District and the Berkshire Hills School District. The purpose of the meeting is to open discussions on cost sharing and possible merger of the districts.
  • Board reviews a letter from the Inspector General’s Office congratulating AA Mark Webber for successful completion of a 3-day seminar building construction State procurement law. Now that he has completed 3 separate seminars, Mark will have full Massachusetts Certified Chief Procurement Officer status.
  • Board approves a request to use the Village School gym for a Halloween Party on October 31st.
8:15 PM:        There being no other business to come before the Board, CW makes a motion to adjourn the meeting. TSC seconds the motion. Vote taken, 2-0 in favor.


Meeting minutes approved by:


______________________  _____________________
Tina Skorput Cooper, Chair      Curt Wilton

Date: __________



Board of Selectmen
Meeting Minutes
October 27, 2008

6:30 PM:        Open Meeting
Quorum present: Tina Skorput Cooper (TSC), Chair; Curt Wilton (CW); and Michael Kirchner (MK). Also present: Administrative Assistant (AA), Chief of Police Michael Stanton and Town Counsel David Jenkins. No press present.

TSC makes a motion to go into executive session per MGL Ch. 39:23B (3) and to return to open session upon completion. CW seconds the motion. Roll call vote taken: TSC, aye; MK, aye; CW, aye.

EXECUTIVE SESSION

7:15 PM:        Board returns to open session.
        
MK makes a motion to accept Chief Stanton’s request to rescind his nomination of Gary Mitchell as part-time Police Officer. TSC seconds the motion. Vote taken, 3-0 in favor.

Board reviews and approves previous meeting minutes.

Board reviews and approves weekly warrants.

Following a review of the bid results for the Council on Aging garage project, MK makes a motion to award the project to the lowest responsive and responsible bidder, Page Building, for $18,500. CW seconds the motion. Vote taken, 3-0 in favor.

Board discusses the need for a Special Town Meeting in the sometime near future. The main reason for the meeting is to consider Zoning By-law amendment(s) as proposed by the Planning Board. The Planning Board is expected to conduct public hearings in the near future on the proposed changes. Other items that might be included on the warrant include: additional funds for paving just completed on Swamp Road and High Street. A State approved asphalt adjustment accelerator clause for bituminous concrete is expected to increase the cost of those jobs by approximately $18,000. Highway Supt. states that State highway funds (Chapter 90) paid for the projects but every town is obligated to pay an over charge for blacktop this year. Additionally, more funds for legal expenses related to the John S. Lane versus Zoning Bd. of Appeals case will be needed even though the Town’s Officer Liability Insurance is paying one-half of the incurred legal bills.

CW asks that the Board get to work on the next steps for downtown revitalization. A $50,000 appropriation was granted at the May 2008 Annual Town Meeting to study and engineer the reconstruction of the downtown area infrastructure – particularly paving, curbing and sidewalks. Board agrees to address the topic at its November 10 meeting.

Board has a general discussion about changing the meeting schedule to every other week. It is noted that most communities statewide meet every 2 weeks. No decision reached.

Highway Supt. Curt Wilton and AA will attend a right-of-way workshop on 10-28 in Stockbridge. The workshop is put on by the Baystate Roads Program.

AA informs the Board that a gentleman stopped at the Town Hall recently to voice his displeasure with the Williamsville sign at the top of Water St. His assertion is that the sign, depicting a Native American clothed in a loincloth aiming a bow and arrow is offensive to Native Americans and should be removed. Opinions will be solicited from Water Street residents, who funded and installed the sign. The topic will be discussed again at the November 10th Board meeting.  

7:55 PM:        Tree Warden James Hallock provides the Board with a written quarterly report of Tree Warden activities and provides an update of past and planned Tree Warden actions. Former Tree Warden Bill Kie and Mr. Hallock engage in a discussion of past Tree Warden practice.

8:10 PM:        There being no further business to discuss, MK makes a motion to adjourn the meeting. TSC seconds the motion. Vote taken, 3-0 in favor.

Meeting minutes approved by:



________________________        ______________________  __________________
Tina Skorput Cooper, Chair              Curt Wilton                             Michael Kirchner

Date: _____________


 
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