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2014 - Minutes of January 13, 27 Meetings
Board of Selectmen
Meeting Minutes
January 13, 2014

6:30 PM:        Open Meeting.
Quorum is present: Karen Zick (KZ), Chair; Earl Moffatt (EM); Peter Skorput (PS). Also present: Admin Asst Mark Webber (AA). No press present.

Board reviews and approves previous meeting minutes.
Board reviews and approves weekly warrants.

7:00 PM:        Board adjourns their regular meeting and convenes the scheduled Special Town Meeting
being held in the gymnasium.

Special Town Meeting
(separate meeting minutes by Town Clerk)

Other Business/Action Items:

  • Board reviews and approves 2 Village School Use Requests.
  • AA provides the Board with a downtown improvements project update. The project engineer has developed a project time-line showing that the project will begin shortly after Labor Day 2014 and continue as long into the fall/winter as weather permits then resume as soon as possible in the spring of 2015 and complete work by May 30, 2015. Work will segmented in order to cause as least disruption as possible. Plans are well developed and will presented to the Board in the next several weeks for input and adjustments prior to finalizing them.
  • AA provides the Board with an update on the sewer expansion project. Final paperwork, plans, specs, etc are under final review by the funding authority – USDA/Rural Development – and the approval to put the project out to bid for a spring 2014 start is expected shortly.
  • The new police cruiser has arrived and meets the approval of the Chief of Police. The retired Ford Crown Victoria sedan will be stripped of equipment and sold via bid advertisement.
  • AA will be meeting with Cornerstone on 1-16-14 to discuss a proposal to increase data speed and capacity while reducing monthly costs as facilitated by the new MBI high speed soon to be available at the Town Hall and Fire Station. A second quote is being solicited for the same service from another provider – Crocker Communications.
  • The annual audit exit conference is tentatively scheduled for January 22, 2014 at 7:00 PM. This is a joint meeting among the Town's auditors (Scanlon Associates), FinCom, Selectmen, Treasurer, Accountant and Collector.
  • A closing has been scheduled for January 17, 2014 for the transfer of the old town landfill property from Girdler to the Town per previous Town Meeting approval.
  • Buildings and Grounds Superintendent Dom Luchi and Highway Supt. Curt Wilton are at the meeting and have a general discussion with the Board regarding division of duties and responsibilities.
8:00 PM:        There being no additional business to come before the Board, EM makes a motion to
adjourn the meeting. PS seconds the motion. Vote taken, 2-0 in favor.

Meeting minutes approved by:

__________________________      __________________________      ________________________
Karen Zick, Chair                               Earl Moffatt                                      Peter Skorput

Date: __________


Board of Selectmen
Meeting Minutes
January 27, 2014

6:30 PM:        Open Meeting.
Quorum present: Karen Zick (KZ); Earl Moffatt (EM); Peter Skorput (PS). Also present: Admin Asst Mark Webber (AA). No press present.

Board reviews and approves previous meeting minutes.
Board reviews and approves weekly warrants.

7:00 PM:        Board of Library Trustees Sue Coxon and Catherine Nihart address the Board on their
recent efforts compiling and sorting out multiple Library gift and trust accounts. The Trustees wish to join these accounts into a single foundation fund for ease of tracking and efficiency. The Trustees would then form a Library Foundations Trust Committee, which would oversee and consider grant applications and or gift requests from that account. Currently, all Library trust and gift accounts are deposited under the Town's tax identification number and are controlled by the Town Treasurer. Following a discussion, the Board is in favor of combining the various Library trust and gift accounts into a single account under Library Trustee authority pending procedural and legal approval to be provided by the Town's auditing firm. It is recommended that the Trustees attend the Town's annual audit exit conference scheduled for February 5, 2014 in order to address this process with the Town's auditor. Trustees agree and the Board thanks Sue and Catherine for their efforts and for attending their meeting.

Other Business/Action/Discussion Items:

  • AA informs the Board that he has been asked to attend a meeting to be held at the Stockbridge Town Hall next Wednesday to discuss Town of Gt. Barrington concerns with the FY 2014 Berkshire Hills Regional School District (BHRSD) assessment to the three member towns and questions about the historic method of calculating District capital costs among the three towns. Attending will be the West Stockbridge AA, Stockbridge Town Admin and Great Barrington Town Manager. One of the items that Gt. Barrington wished to discuss is the allocation of capital costs among the three towns. Currently and since the inception of the forming of the District in 1968, capital costs are assessed to the three towns by student headcount census of the three towns. AA points out that this is the common model used by regional school districts statewide. Following a discussion, the Selectmen are not inclined at this time to advocate for any changes to the regional agreement. It is noted that any substantive change to the agreement would required a unanimous vote of the three member towns. Board instructs the AA to attend the meeting for the purpose of listening and gathering information only.
  • Board approves a Village School use request for a Fire Dept training session scheduled for February 17th.
  • AA informs the Board that the Rent Control Bylaws have been submitted to the State's Attorney General for review and approval. The state may take up to three months to complete this process.
  • Per request of Highway Supt Curt Wilton, Board declares a Snow Emergency. This year's snow and ice budget will be depleted after current bills are paid next week. This vote allows the Town to deficit spend this budget as allowed by the Department of Revenue.
  • AA reports that the closing on the old town landfill property was successfully concluded on January 17, 2014. AA will inform the Department of Environmental Protection (DEP) that the Town is now the official owner of this site. Next step is to gain feedback from DEP as to specific steps the Town can take to stabilize and maintain this site.
  • The annual audit exit conference will take place on February 5, 2014 at 6:30 PM.
8:10 PM:        There being no additional business to come before the Board, PS makes a motion to
adjourn the meeting. EM seconds the motion. Vote taken, 3-0 in favor.

Meeting minutes approved by:

__________________________      __________________________      ________________________
Karen Zick, Chair                               Earl Moffatt                                      Peter Skorput

Date: __________


 
Town of West Stockbridge 21 State Line Road, West Stockbridge, MA 01266
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