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2015 - Minutes of September 14, 28 Meetings
Board of Selectmen
Meeting Minutes
September 14, 2015

6:30 PM:        Open Meeting.
Quorum present: Earl Moffatt (EM), Chair; Peter Skorput (PS); Curt Wilton (CW). Press present: Local Yokel.

Board reviews and approves weekly warrants.
Board reviews correspondence.

7:00 PM:        EM reads the public notice pertaining to the Lenox Road paving project as it appeared in
the Berkshire Eagle. EM then makes a motion to close out bids. PS seconds the motion. CW notes that there is a certified letter at the Post Office requiring a signature, which may or may not be a bid for this project. Board agrees that if the letter is a project bid then it will be accepted upon pick up. Vote taken to close all bids with the exception of the determination of the certified letter, 3-0 in favor.

Bids are then opened and read aloud in the following order:

DelSignore:                $77.00 per ton, in place.
Tri-Town Paving:        $81.93 per ton, in place.
W.E. Williams:            $71.00 per ton, in place.
Palmer Paving:            $74.75 per ton, in place.
L.B. Corp:                   $72.72 per ton, in place.

EM makes a motion to take all bids under advisement for review and to award the bid at the Board's next meeting on September 28. PS seconds the motion. Vote taken, 3-0 in favor. Bidders present are welcomed to review the bids on the table and were thanked for submitting same.

Other Business:

A Village School Use Request was approved for Melissa Seward for a birthday party on 9/20/15.

7:25 PM:        There being no other business to come before the Board, CW makes a motion to
adjourn. PS seconds the motion. Vote taken, 3-0 in favor.


Meeting minutes approved by:

__________________________      __________________________      ________________________
Earl Moffatt, Chair                            Peter Skorput                                    Curt Wilton


Date: ___________


Board of Selectmen
Meeting Minutes
September 28, 2015

6:30 PM:        Open Meeting
Quorum present:  Earl Moffatt (EM), Chair; Peter Skorput (PS); Curt Wilton (CW). Also present: Admin Asst Mark Webber (AA). Press present: Local Yokel.

Board reviews and approves previous meeting minutes.
Board reviews and signs weekly warrants.

Board reviews three Village School use requests and decides as follows: Yoga classes in gym denied because the instructor charges a participation fee and would be using the gym for free, which would be unfair to other instructors/classes that currently rent spots in the area. Use of gym space on Saturday mornings for 5 months beginning in the spring denied for an orchestral group because of space considerations and locking up so long a period. TM training session in the conference room tentatively approved pending follow up on times.

Board reviews and approves upcoming meeting schedule as follows: regular meeting on October 5; Special Town Meeting on October 17 and regular meeting on October 26. Board to sign Special Town Meeting warrant at their October 5 meeting.

West Stockbridge Downtown Merchants group seeks permission to use the inside walkway wall at the public restrooms for an information board for their group. The merchants association would be responsible for the maintenance and tidiness of the displays. Following a discussion on different types of displays, Board gives their approval.

Board reviews a letter from a Stockbridge Road property owner stating their concerns with having difficulty exiting their driveway because of the new sidewalk and the crushed stone apron at the top of their steep driveway. It is noted that the sidewalk height remains unchanged from where it used to be. Matter is referred to Highway Supt Curt Wilton for follow up with the owner.

Following a brief discussion and recommendation from Highway Supt Curt Wilton, Board votes 3-0 to award Lenox Road resurfacing bid to W.E. Williams Paving as the low bidder. Work will be completed this fall season. Bid results are as follows:

DelSignore:                $77.00 per ton, in place.
Tri-Town Paving:       $81.93 per ton, in place.
W.E. Williams:           $71.00 per ton, in place.
Palmer Paving:           $74.75 per ton, in place.
L.B. Corp:                   $72.72 per ton, in place.

After reviewing the applicant finalists for the open position of Transfer Station attendant, CW makes a motion to offer the position to Ed McGrath. PS seconds the motion. Vote taken, 3-0 in favor. Board members pointed out in his favor that Ed has been doing a vigilant job as interim, is a Town resident and is a Veteran. AA will contact Ed to get paperwork going.

Board approves a Stabilization Fund borrowing per request of the Town Treasurer in the amount of $200,000 to cover short term obligations. Borrowing will be paid back in full within the next 60 days when quarterly tax receipts become available. AA notes that borrowing from the Town's Stabilization Fund saves money because no interest is charged and is a common practice in municipalities and allowable by the Dept of Revenue.

Parks and Recreation Commission members give an update on a number of items that they've been working on. The Commission would like to upgrade the playground at the rear of the Village School and would like permission from the Board to investigate soliciting funds in exchange for advertising from area merchants. Board approves of the concept pending a more detailed presentation. Commission will work on getting a presentation in order. The Town beach will be closed for the season shortly and the Town Custodian will remove the dock and related end of season duties. The tennis courts have been resurfaced and all commented that they look great. A decision on whether to resurface the adjacent basketball court is put on hold along with the construction of fencing in the area. CW asks the Commission to put all of their capital expense wishes in a proposal that can be reviewed by the Board and Finance Committee during the upcoming budget season. Board members thank the Commission for their ongoing efforts.

8:00 PM:        EM makes a motion to go into executive session per MGL Chapter 30A, Section 21(a)
(2) for the purpose to discuss strategy sessions with non-union personnel and not to return to open meeting session upon its conclusion. CW seconds the motion. Voice vote taken: EM, aye; PS, aye, CW, aye.

EXECUTIVE SESSION

Meeting minutes approved by:

__________________________      __________________________      ________________________
Earl Moffatt, Chair                            Peter Skorput                                    Curt Wilton

Date: ______________




 
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