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2016 - Minutes of January 11, 25 Meetings
Board of Selectmen
Meeting Minutes
January 11, 2016

6:30 PM:        Open Meeting
Quorum present:  Earl Moffatt (EM), Chair; Peter Skorput (PS); Curt Wilton (CW).
Also present: Admin Asst Mark Webber (AA). Press present: Local Yokel.

Board reviews and approves previous meeting minutes.
Board reviews payroll and vendor warrants as presented.

Board reviews FY 2017 Annual Town Meeting and Budget timeline and process (attached).

AA informs the Board that the Town's annual audit will be delayed this year at the recommendation of the Town's auditors, Scanlon Associates, because of the sewer project, which requires a Federal Single Audit, which is an additional layer beyond the normal audit. The project will not be fully closed out with USDA/RD until sometime in February and Scanlon did not want to charge the Town for conducting 2 separate audits when the regular and Federal audits can be rolled into one later this spring.

CW recaps last week's Commonwealth Community Compact meeting held at the Gt Barrington Town Hall and attended by 17 south Berkshire communities. Governor Baker and Lt Governor Polito were in attendance. The intent of the Compact is to promote and facilitate sharing of services among adjoining municipalities on a more professional level. CW notes that West Stockbridge has been in the sharing business for a number of years on both a formal and informal basis, including, but not limited to: Richmond/West Stockbridge Ambulance; Richmond/West Stockbridge Community Health; Southern Berkshire Veteran's District; Southern Berkshire Household Hazardous Waste District; shared Animal Control Officer (5 towns); Berkshire County Insurance Group; Berkshire County Group Purchasing; Highway Dept shared personnel and equipment among neighboring towns; and mutual aid agreements with police and fire among several area towns. CW states that the he has been asked to bring five 'sharing items' to a follow up Compact meeting in a few weeks and asks the Board to offer any sharing ideas that he can bring to the meeting.

AA informs the Board that Housatonic Water Company will be holding a Public Hearing on January 27th at 7 PM at the Housatonic Community Center to discuss a petition to the Department of Public Utilities for rate increase for its water customers. There are approximately 40 West Stockbridge households in the Williamsville and High Street areas that are Housatonic Water customers. PS asks AA to follow up to make sure that those customers have been notified of the public hearing.

Board discusses scheduling a public informational meeting to discuss traffic flow/parking/pedestrian and traffic safety issues in the Depot/Main/Center Street area. EM notes that the topic was raised during the downtown sidewalk project this past year but no action was taken. Board notes that it is difficult for vehicles entering Main Street from Center Street because of sight lines and delivery trucks parked on the corners at the bridge. Board would like to invite all stakeholders for a full discussion. CW notes that the Board should be looking ahead not reacting. Today, traffic and parking is a bit of a free for all throughout the area. EM notes that Harris Street status needs to be addressed as well but should be done at a separate session. Harris Street is a private way but is widely utilized by the public. EM makes a motion to schedule a future public informational meeting, date to be decided at the Board's next meeting, to discuss Center/Main/Depot Streets parking and traffic flow. PS seconds the motion. Vote taken, 3-0 in favor.

EM addresses the Board regarding public disclosure forms and asks the Board to consider signing those forms as prescribed under MGL Chapter 268A (B, D). EM holds multiple elected and appointed positions in Town. EM initiated discussions with State Ethics Commission attorneys back in June 2016, again in December 2016 and more recently as well to make sure which disclosure he should have on file and was instructed to have the Board sign form B & D and provide a copy to the Town Clerk and to the Ethics Commission. CW and PS sign both forms (attached). CW notes that he went through the same process and has filed his signed disclosure forms as per CH 268A.

AA notes that there will be a Public Hearing on January 25, 2016 at 7:00 PM to hear and act on 2 special permit application as submitted by Housatonic Solar LLC for the installation of a 2mW ground mounted solar facility at the former Berkshire Truck Plaza on State Line Road.

CW informs the Board that he had a general meeting with the project engineer from Allegrone Construction, the general contractor for the Turnpark Art project off of Moscow Road. CW expressed no concerns at present.

CW informs the Board that the Highway Department 2010 Ford pick-up truck has developed an engine skip that could not be corrected by his local mechanic and was brought to Johnson Ford for diagnosis. CW was not satisfied with that diagnosis and will be bringing the vehicle to a larger Ford dealer in the Springfield area later in the week for a second opinion and repair estimate.

7:55 PM:        EM makes a motion to enter executive session per MGL Chapter 30A, Section 21A(3) to
discuss strategy with respect to collective bargaining and not to return to open session upon its conclusion. CW seconds the motion. Voice vote taken: EM, aye; PS, aye; CW, aye.

EXECUTIVE SESSION

Meeting minutes approved by:

__________________________      __________________________      ________________________
Earl Moffatt, Chair                            Peter Skorput                                    Curt Wilton

Date: ____________

Board of Selectmen
Meeting Minutes
January 25, 2016

6:30 PM:        Open Meeting
Quorum present: Earl Moffatt (EM), Chair; Peter Skorput (PS); Curt Wilton (CW). Also present: Admin Asst Mark Webber (AA). Press present: Local Yokel.

Board reviews and approved previous meeting minutes as presented.
Board reviews and approves payroll and vendor warrants.

7:00 PM:        EM opens the Public Hearing to hear and act on an application as submitted by
Housatonic Solar, LLC for the installation of a 2 mW ground mounted solar facility at the former Berkshire Truck Plaza, State Line Road.
[See attached Public Hearing Notice of Decision]

Other Business/Discussion/Action Items:
  • Board discusses the renewal of the Town's solid waste contract, currently with Valley Trucking. Board decides to allow the Board of Health to meet and discuss and send a recommendation to the Board as the Board of Health is the authority charged with Transfer Station operations.
  • Board reviews the annual report of the Town's Transfer Station conducted by a 3rd party per DEP regulations. The inspection took place on 12/16/15. The report cited no deficiencies and the operation is in full compliance with DEP standards and regulations.
  • Following a discussion, Board schedules an informational meeting to discuss traffic flow, pedestrian and vehicular safety and parking in the areas of Center, Depot, Main and Harris Streets for February 8, 2016 at 7:00 PM. AA will send notice of the meeting to the downtown merchants. Board notes that the intent of the meeting is to have a general discussion only.
  • Board approves Village School Use requests for upcoming events for Karen Carmeen and Fire Chief Skorput.
  • Highway Supt Curt Wilton asks the Board to consider a temporary driveway curb cut for Allegrone Construction off of Moscow Road to facilitate construction at the Turnpark project. Board approves.
  • CW will attend a Community Compact meeting on February 4th at the Great Barrington Town Hall. Representatives from each S Berkshire community will provide examples of current and ideas for future sharing of services among neighboring towns and Districts.
  • CW informs the Board that he had taken the Highway Department 2010 pick up truck to Marcotte Ford in Springfield for engine repairs which ended up costing several thousand dollars less than estimates provided by local repair shops.
8:20 PM:        EM makes a motion to enter executive session, as posted, per MGL Chapter 30A,
Section 21a(3) to discuss strategy with respect to collective bargaining and not to return to open session up its conclusion. CW seconds the motion. Voice vote taken: EM, aye; PS, aye; CW, aye.

EXECUTIVE SESSION


Meeting minutes approved by:

__________________________      __________________________      ________________________
Earl Moffatt, Chair                            Peter Skorput                                    Curt Wilton

Date: _____________



 
Town of West Stockbridge 21 State Line Road, West Stockbridge, MA 01266
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