Town of West Stockbridge
21 State Line Road, West Stockbridge, MA 01266
2016 - Minutes of April 4, 11, 25 Meetings
Board of Selectmen
Meeting Minutes
April 4, 2016

6:30 PM:        Open Meeting
Quorum present: Earl Moffatt (EM), Chair; Peter Skorput (PS); Curt Wilton (CW). Also present: Admin Asst Mark Webber (AA). Press present: Local Yokel.

Board reviews and approves previous meeting minutes.

Board reviews and approves weekly warrants.

7:08 PM:        Chief of Police Tom Rubino addresses the Board. Chief would like the discussion to be
held in executive session. Chief is informed that the meeting was not posted as executive session on the meeting agenda and it would be inappropriate to do so. Following a brief discussion, it is agreed by all to hold the meeting, posted as an executive session, at the 4/11/16 meeting.

Other Business/Action/Discussion Items:
  • Following a review, Board approves a sign permit for Diana Felber Gallery on Harris Street. Sign permit was corrected by applicant at the Board's request from a previous meeting.
  • Board discusses a tentative joint meeting with the Planning Board, Zoning Board of Appeals on April 25th to discuss the Planning Board's work on revising zoning bylaws.
  • Board discusses scheduling a meeting with Harris Street abutters to discuss possible changes to traffic flow, parking, and layouts. EM notes that this discussion will be impacted by the Planning Board's zoning recommendations to be discussed at a following meeting.
  • AA updates the Board on the hiring of a fire services vendor to conduct mediation and a departmental audit of the West Stockbridge Fire Department. Three vendors have been contacted; one has responded to date.
  • AA asks the Board to review and reconcile the FY 2017 Annual Town Meeting warrant with the approved FY 2017 budget proposals. Board will review once more at its next meeting. Town Report will go to the printers shortly.
  • Following a discussion, Board agrees to postpone the proposed list of capital improvement projects, including: cemetery vault roof; town shed roof; wastewater treatment plant roof, until a special town meeting towards the end of June when better year end balances and available funds is know, following the annual town meeting.
  • Board agrees to meet next week, April 11th, to take care of some items between regular meetings, including: police chief discussion; Wired West update and; visitor's information booth.
  • AA informs the Board that DEP representatives will be making a visit on 4/11/16 to review and discuss reclamation efforts at the old town landfill and future requirements for well testing of the old landfill abutters.
7:40 PM:        EM makes a motion to enter executive session, as per posted agenda and per MGL 30A,
Section 21(a)(6), to consider the purchase, exchange, lease or value of real estate and not to return to open meeting session upon the conclusion of the executive session. CW seconds the motion. Roll call vote taken: EM, aye; PS, aye; CW, aye.

EXECUTIVE SESSION

7:55 PM:        There being no additional business to come before the Board, CW makes a motion to
adjourn. PS seconds the motion. Vote taken, 3-0 in favor.

Meeting minutes approved by:

__________________________      __________________________      ________________________
Earl Moffatt, Chair                            Peter Skorput                                    Curt Wilton

Date: __________


Board of Selectmen
Meeting Minutes
April 11, 2016

6:00 PM:        Open Meeting.
Quorum present: Earl Moffatt (EM), Chair; Peter Skorput (PS); Curt Wilton (CW). Also present: Admin Asst Mark Webber (AA). Press present: Local Yokel.

Board reviews and approves previous meeting minutes.
Board reviews and approves weekly warrants.

6:20 PM:        Steve Sautman, Town's Wired West representative, provides the Board with an update.
Steve informs the Board that MBI and Wired West are still at an operational impasse and Gov. Baker has frozen the $40m broadband monies for last mile high speed fiber. It seems that MBI is looking to re-open past settled agreements and understandings. Steve asks the Board to send a letter to Gov Baker urging him to get MBI moving again. Steve offers a draft of a letter which has been sent by other area underserved communities. EM makes a motion to accept Steve's recommendation and send a letter. PS seconds the motion. Vote taken, 3-0 in favor. Board thanks Steve for his continued efforts on behalf of the Town.

6:45 PM:        Roland Dudney, representing the downtown village merchants association, seeks an
update on the Board's recommendation on the construction of a visitor's information center in the hallway of the public restrooms across from the Post Office near the corner of Depot/Center/Moscow. EM begins by asking if there is any updated information regarding scale drawings, HC access concerns, type(s) of doors, etc. Mr Dudney informs the Board that information and a draft building permit application has been given to the Building Inspector and that the Inspector did not note any deficiencies. EM would still like to have more information, which was asked for at a previous meeting, before being comfortable making a decision. CW states that he does not like the idea at all of utilizing a public bathroom hallway as an information booth; the uses are inconsistent and inappropriate. CW would work with the merchants to find a better location. But the proposed location is just not the right place. EM understands the need for a booth but is uncomfortable with the location. Mr Dudney notes that the Association has raised approximately $5,000 towards modifying the bathrooms to accommodate visitors information. An audience member states that many females might be anxious about using the public bathrooms in a more confined area with people milling around. CW asks what type of organization the merchants group is and how it works. Mr Dudney states that the West Stockbridge Village Association is a volunteer organization and not a registered 503c group nor a legal entity. There are approximately 25-30 members and dues are solicited. CW still feels that the best place for the visitor's booth is right where it's been for the last several years. High visibility, an appropriate sized building. He suggests that the Association re-open discussions with the building's property owner to see if some type of equitable deal could be reached. CW pledges the Board's assistance in that or other efforts but he cannot support the public bathroom proposal. Board thanks Mr Dudney for attending. No action taken.

Other Business/Discussion/Action Items:
  • EM provides an update to the Board on a recent meeting with DEP officials at the site of the Old Town Landfill. DEP is pleased with the work to date of removing trees from the site and general clean-up. DEP may require future additional testing of private wells in the immediate vicinity, including 5 homes on Oak Street, Shaker Mill Inn and a residence on Albany Rd. DEP recommends that the Town investigate expanding the municipal water lines to hook up those 7 properties, which would negate the need for future testing and monitoring wells in the general vicinity. Testing, over time, could be more expensive than extending the Town water lines. Board will ask the Water Superintendent to generate some draft costs to extend water service to those properties. Once cleaned up and appropriately capped, the old landfill site could be used for certain passive activities. It is noted that the site, with it's exposure, could be a good small solar site.
  • AA informs the Board that a team from Thomas P Scanlon CPA has been in Town for the past week and has completed field work on the Town's annual audit. A draft report will be generated in the next few weeks.
  • AA has delivered the annual town report to the printers for publication and hopes to have it in the mail by April 22nd.
  • AA informs the Board that two companies have responded to a solicitation for a fire services review/ mediation/audit for the the West Stockbridge Volunteer Fire Department. References are being checked. The Board should be able to choose a contractor by its next meeting.
7:25 PM:        EM makes a motion to enter executive session per MGL Chapter 30A, Section 21(a) (2)
to conduct collective bargaining with non-union personnel and not to return to open meeting session upon the conclusion of the executive session. PS seconds the motion. Voice vote taken: CW, aye; PS, aye; EM, aye.

EXECUTIVE SESSION

Meeting minutes approved by:

__________________________      __________________________      ________________________
Earl Moffatt, Chair                            Peter Skorput                                    Curt Wilton

Date: __________


Board of Selectmen
Meeting Minutes
April 25, 2016

6:30 PM:        Open Meeting
Quorum present: Earl Moffatt (EM), Chair; Peter Skorput (PS); Curt Wilton (CW). Also present: Admin Asst Mark Webber (AA). Press present: Local Yokel.

Board reviews and approves previous meeting minutes.
Board reviews and approves weekly warrants.

Other Business/Action/Discussion Items:
  • AA reports that he had a discussion with one of the solicited vendors for a WS Fire Department audit/study/review. Municipal Resources Inc (MRI) of New Hampshire has extensive experience in conducting mediation and studies for both professional and volunteer fire departments. AA has spoken to other municipalities who have contracted with MRI and they all had positive reviews. Both the State Fire Marshall and Town Counsel gave positive recommendations for the company as well. AA suggests that the proposed annual town meeting article be approved prior to negotiating an agreement with MRI. MRI indicated that, if chosen, they would be able to begin immediately. Two other vendors, taken from a list provided by town counsel, were solicited. One responded and they indicated that we were too small a department for their firm and that the review would cost in excess of $20,000.
  • Board will take up other agenda items at its next meeting due to lack of time. Planning Board will be holding a joint meeting presently.
7:00 PM:        EM introduces Planning Board Chairman Mitch Greenwald. The Planning Board is
hosting a joint meeting among the Planning Board, Board of Selectmen and Historic Commission to discuss and review the Planning Board's recommendations for amendments to the Town's zoning bylaws; specifically changes to the downtown commercial district. Selectmen relinquish their seats at the main table and the Planning Board conducts the meeting. EM notes that the Selectmen will not reconvene following the conclusion of the Planning Board's presentation.
NOTE: Planning Board is taking meeting minutes for this portion of tonight's meeting, which will be attached to these meeting minutes once they become available.

8:25 PM:        With the conclusion of the Planning Board's presentation and question and answer
period, CW makes a motion to adjourn tonight's meeting. EM second. Vote taken, 3-0 in favor.

Meeting minutes approved by:

__________________________      __________________________      ________________________
Earl Moffatt, Chair                            Peter Skorput                                    Curt Wilton

Date: __________